SNAAZ GOVERNING DOCUMENTS
BYLAWS SCHOOL NUTRITION ASSOCIATION OF ARIZONA
BYLAWS SCHOOL NUTRITION ASSOCIATION OF ARIZONA
Section A. The name of this organization shall be the SCHOOL NUTRITION ASSOCIATION of ARIZONA thereafter referred to as the ASSOCIATION.
Membership in the School Nutrition Association is mandatory. There are four classes: School Foodservice & Nutrition, School District Owned Membership, Associate, and Affiliate.
Annual dues consist of the following:
The membership year shall be the same as set by the School Nutrition Association. The Association membership dues shall be recommended by the Executive Board subject to the approval by a 2/3 majority at the annual meeting of the Delegate Assembly.
Shall be a current Food Service Director or Supervisor and shall have served the School Nutrition Association of Arizona in at least one of the following:
Participated in the state association through attendance at the Annual Conference, Professional Growth Conference and/or School Nutrition Industry Conference at least three (3) years of the past five (5) years
Shall be a Certified or an SNA Credentialed member of the School Nutrition Association.
Shall be the liaison for the Arizona Association of School Business Officials (AASBO)
Develops and promotes activities and programs which improves and markets the image of the Association upon approval of the President.
Develops brochures and flyers that promote public awareness of the Association goals and objectives.
Submits to the Program Chair of the Annual State Conference, at least one program presentation designed for the section representation and one presentation for the Annual Professional Development Seminar to the Certification and Professional Development Chair.
Shall be a current foodservice employee or manager.
Shall have served on the Executive Board, on a committee, or on the Executive Board of an affiliate chapter within the last (3) years who demonstrates involvement and commitment.
Shall be a certified or an SNA credentialed member of the School Nutrition Association.
Responsible for submitting at least one (1) program presentation for the Annual State Conference and Annual Professional Growth Conference to the appropriate program chairs.
Responsible for promoting, receiving, and evaluating activities of outstanding members for the Heart of the Program Award.
Provide leadership, support, technical assistance, and resource lists and/or materials to members.
Responsible for developing and organizing professional growth and/or training opportunities at Affiliate Chapter meetings per request of the Affiliate Chapter.
Shall be the State Director of child nutrition programs from the Arizona Department of Health & Nutrition Services, or designee.
Shall assist with the Association’s goals and objectives.
Shall act in an advisory capacity to the Association and provide technical and any necessary support the Executive Committee deems necessary.
Each chapter will be known as the________________________ Chapter of the School Nutrition Association of Arizona.
Any group of ten or more eligible members (as specified in Article III) may, on written application, petition the Executive Board to become an affiliate chapter of the Association on the following basis:
The affairs of the Association shall be managed and conducted by the Executive Board. The Executive Board and the Delegate Assembly shall not receive salaries for their services.
The Executive committee shall consist of the President, President-elect, Vice-President, Secretary, Treasurer and immediate Past President. (Unless invited by the President, the executive secretary will not attend Executive Committee meetings.) They shall have the following responsibilities, with the immediate Past President serving only in an advisory capacity;
Resolutions and/or amendments, submitted by the Resolutions and Bylaws Chair and an agenda for the Delegate Assembly meeting shall be given by the Delegate Assembly Chair to all members of the Delegate Assembly at least four weeks prior to the annual state meeting. An amendment which has been presented to the Delegate Assembly for a vote in any two consecutive years and is defeated shall not be placed on the agenda of the Delegate Assembly until the second year following the defeat of the issue.
These Bylaws may be amended, added to, rescinded or repealed by two-thirds majority vote at the Delegate Assembly.
Any resolutions and/or amendments adopted shall become effective at the close of the annual Delegate Assembly.
The responsibility for proper documentation of deposits and withdrawals of monies shall be vested in the Treasurer after an initial review by the Executive Secretary, President, President-Elect &/or Vice-President. The President and President-elect and in the event of absence the Vice President shall be authorized to sign checks; two approvals shall be required for each check. Financial obligations and expenditures of monies shall be limited to funds on hand. Assessments cannot be levied on members nor dues raised to meet obligations.
Refer to procedures for payment process, revenue process (non-conference vendors), vendor revenue process and regular reporting and verification process.
All elected officers shall hold office until the end of the Annual National Convention following the election of their successor.
The President shall serve for one year. The President shall be the Chief Executive Officer of the Association, shall serve as Chair of the Executive Board and the Executive Committee.
In case of death, resignation, or removal of the President, the President-elect shall succeed to the office of President for the remainder of the term, followed by the President-elect’s original term had the vacancy not occurred.
Shall be a member of the Budget Committee and an ex-officio member of all committees, except the Nominating Committee.
The President shall be the official representative between the Association, the Affiliate Chapters and the School Nutrition Association.
Shall develop and strategically plan annual goals and objectives with input from the Executive Committee. The Association’s annual goals will be communicated to the affiliate chapter officers during the annual state leadership academy. Chapters will be expected to align chapter goals to help the Association achieve the state goals.
Shall represent the Association in the School Nutrition Association Delegate Assembly.
Shall submit, when requested, reports for the National Association annual reports.
Shall set up a time schedule for completion of the annual reports.
Shall set up a time schedule for completion of the Program of Work and submission of reports of all committees. Establish time schedules for meetings of Executive Board. Set up Calendar of Activities and events of Association for the year.
Shall see that all orders, recommendations, and resolutions of the Executive Board are carried into effect.
Shall see that all recommendations and resolutions of the Delegate Assembly.
Shall provide the Regional Director and the Executive Director of the SNA a list of newly elected officers within fifteen days after election.
Shall act as Advisor to the Conference Planning Committee and preside at the general sessions of the State Conference.
Shall submit a copy of any revisions of the Association Bylaws to the Regional Director and the Executive Director of the School Nutrition Association within fifteen days after adoption.
Shall see that each officer and committee chair, at the completion of his/her term of office, transfers the completed files to the newly installed officer/chair.
Shall sign checks in accordance with the regulation in Article VI Section E of these Bylaws and shall exercise all other general powers of supervisory and active management usually vested in the office of President.
Shall keep a record of officers, committees and activities together, with the accomplishments of the Program of Work during his/her year as President. These records to be placed in the History Book of this Association after the last Executive Board Meeting following the completed term of President.
Shall appoint two (2) alternates from the remaining elected officers to serve as delegates to the National Delegate Assembly.
Upon completion of the term of office, the president shall become the immediate past president of the Association.
The President-elect shall serve for one year and at the close of the Annual National convention after elections. Shall automatically become President; shall succeed to the Presidency in case of a vacancy in that office and serve as President until the term to which he/she has been elected is complete.
In case of death, resignation, or removal of the President-elect, the Vice President shall succeed to the office of President for the remainder of the term, followed by the Vice President’s original term had the vacancy not occurred.
Shall serve as a member of the Executive Board; shall serve on the Executive Committee; shall appoint, except as herein provided, subject to the approval of a majority of the Executive Committee and the immediate Committee Chairs.
Shall be a member of the Conference Planning Committee and have the responsibility for planning the Annual Conference General Sessions Programs in cooperation with the President.
Shall perform the functions of the President in his/her absence and shall continue to learn the duties devolving upon the President.
Shall serve as Chair of the Delegate Assembly.
Shall insure that the ASSOCIATION’s Executive Secretary has on file a current copy of all policies, the Conference Handbook and any other rules and regulations of committees of the ASSOCIATION.
Shall be actively involved with developing and implementing the Association’s annual goals and objectives with the Executive Committee.
Shall serve as a member of the Budget Committee; shall be authorized to sign and approve checks in accordance with the regulation of Article VI Section E.
The Vice President shall become acquainted with the duties devolving upon the President-elect and President, other members of the Executive Board and Executive Committee.
In case of death, resignation or removal of the Vice President, and a regular election has been held, the incoming Vice President will immediately assume the office of Vice President and serve through the remainder of the vacant term, at the end of which will succeed to the position of President-elect. In addition, a special election will be held in accordance with Article VII, Section H to elect a Vice President to assume office at the beginning of the next term. If the Vice President is unable to complete the term of office or is required to fill a vacated President-elect position, and a regular election has not been held, then a special election will be held to elect an individual to fill the remainder of the vacant term, at the end of which will succeed to the position of President-elect. The next Vice President will be elected at the next regular election. Until the election of the new Vice President, the President-elect shall carry out the duties of both President-elect and Vice President.
Shall be a member of the Conference Planning Committee and work closely with the President, the President-elect and the Conference Chair and Co-Chair.
Shall act as Affiliate Chapter Chair and work closely with the Chapter Affiliate President in developing a membership program that will enable the chapter memberships to have continual growth.
Advise the Chapter President and assist with problem areas of the Chapters. Shall perform other duties as requested by the President.
Shall serve as Vice-President for one year, and at the close of the Annual National Convention, shall automatically become President-elect; shall succeed to the office of President-elect in case of a vacancy in that office.
Shall serve as editor of the State association publication and website and direct the coordination with the Executive Secretary in the preparation for publication and posting.
Shall serve as a member of the Budget Committee.
Shall be authorized to sign and approve checks in accordance with the regulation of Article VI Section E.
The Secretary shall serve for two years. The term of office shall begin and end on odd numbered years.
Shall serve as a member of the Budget Committee.
Shall see that a correct record of all meetings of the Executive Board and the Delegate Assembly is made and kept in books belonging to the Association.
Shall conduct correspondence as the Association, the Executive Board and the Delegate Assembly shall direct.
Shall perform such other duties as may be requested by the President and/or Executive Board
The Treasurer shall serve for two years. The term of office shall begin and end on even numbered years.
Shall maintain documentation of all income and expenses of the Association.
Shall maintain accurate accounts of all receipts and disbursements in the official books of the Association.
Shall prepare a printed financial statement for each Executive Board meeting in accordance with the procedures in Article VI, Section E, plus an annual financial statement to be presented to the House of Delegates.
Shall serve on the Executive Board and as Chair of the Budget Committee, and shall notify the Chairs of other committees of the amount budgeted for the use of that committee.
Shall perform such other duties as the President and/or Executive Board may request.
Shall serve for one year.
Serves as the Historian for the Association.
Chair of the Nominating Committee for elected positions.
Direct the Executive Secretary to distribute the election ballot to current members in accordance with procedures.
Notify all candidates and the governing Board of the election results.
SNA officers shall be elected by the membership.
The election shall be conducted in a cost effective and efficient way.
In the event a tie occurs during an election, the tie will be broken by lot.
Should there be a need for a special election, ballots shall go to ALL members in the most cost effective and timely manner or at the next conference.
The activities of the Association shall be conducted by the Executive Board, the Delegate Assembly, and Committees.
Chairs of the Committee shall have had experience and be knowledgeable in or have made an outstanding contribution to Association work related to functions of the committee on which they serve. All committee members must be active, School Foodservice and Nutrition Members or retired Associate Members. Affiliate Members are not eligible. Must be regularly employed in an Eligible field, but may not be employed as a director at the school district level, a supervisor, Regional manager or corporate office of a for-profit organization above the school district level.
Committee Chairs shall be appointed by the President-elect prior to the Association year, and are subject to approval by the majority of the Executive committee.
All standing Committee Chairs shall serve as members of the Executive Board.
1. Budget Committee – The Budget Committee should consist of the Treasurer as Chair, President, President-elect, Vice President, Secretary and one current chapter President and one Committee Chair to be appointed by the President. They shall submit the budget to the Executive Board for approval by the beginning of the new Association business year. They shall make proposals as to new sources of income; shall give counsel upon any and all financial matters affecting the Association if so requested by any of its governing bodies, committees or affiliated chapters.
2. Nominating – The Nominating Chair should be the immediate Past President of the Association. Other members of the committee should consist of one from each affiliate chapter, appointed by the affiliate chapter President-elect. It is suggested that the local affiliate representative be a past AFFILIATE CHAPTER PRESIDENT. Members of the Nominating Committee are ineligible to be nominated for office.
3. Public Policy and Legislation (PPL) Chair – The PPL Committee shall consist of the Chair who has met any of the following;
a. Past President of the School Nutrition Association of Arizona
b. a member of the Executive Board during the past five (5) years
c. an elected or appointed member at the national association level
d. attended and participated in the state and federal Legislative Action Conference at least three times during the past six (6) years and Co-Chair who has served in accordance with any of the requirements outlined for the Chair. Other members of the Committee shall be the Legislative Chair from each affiliate chapter and other members appointed by the PPL Committee Chair.
The PPL Chair shall review correspondence received from SNA’s PPL Chairman and/or other official communications from SNA, USDA or other associations that affect child nutrition and transmit pertinent information to the Executive Board and Chapter Affiliates with recommendations for procedure to be followed in securing desirable legislation.
The Chair and the Co-Chair shall attend the annual SNA Legislative Action Conference in Washington, D.C.
Makes appointments with Congressional members for the National Legislative Action Conference in Washington, DC. and provides informational packets to Senators and Representatives as well as all Arizona delegates to the conference.
Coordinates all activities pertaining to the National Legislative Action Conference for Arizona delegates.
The PPL Committee shall maintain liaison with other organizations and agencies having common goals in seeking adequate State legislation and/or federal legislation consistent with the School Food Service Program needs.
Shall maintain liaison with the State Legislature and shall recommend needed and appropriate State legislation.
Is the Chair of the State Legislative Conference.
Shall be responsible for recommending to the Executive Board, the Association’s public information efforts in the coordination with the National Association.
4. Membership – The Membership Chair shall inform interested groups of members as to Eligibility requirements for affiliation; shall be responsible for activities in forming new chapters.
Responsible for recommending policies and procedures pertaining to growth of the membership.
Maintain an official current file of names, addresses and occupational code of each member of the Association.
Provide chapters with a membership list at each Executive Board meeting, at a minimum.
The Chair shall also keep members informed through the committee of all special projects relating to membership.
The Association participates in the Direct to National Program from the National association.
Certification and Professional Development – The Chair shall be the liaison between the National Association and the Chapter Certification Chair.
Shall give approval for certified meetings.
Shall serve as the chair of the Professional Growth Conference held annually.
Shall be a Certified or an SNA Credentialed member of SNA
6. Conference Chair and Co-Chair – The Chair and Co-Chair shall work in cooperation with the President in developing and implementation of the Annual State conference and appointing the Conference Planning Committee; shall follow the procedure established in the Conference Handbook. The Conference Handbook shall have been approved by the Executive Board.
7. Fund Raising– The Chair shall work in cooperation with the President in developing and implementing fundraising activities for the Association.
a. The Fund Raising Chair presents to the Executive Board fund raising goals and reports the progress towards those goals.
The Executive Board approves the fund raising goals that include allocations of the fund-raising proceeds for specific intentions of the ASSOCIATION and foundations and initiatives of the School Nutrition Association.
b. The Paula Barletta Memorial Fund shall be a permanent restricted fund of the ASSOCIATION whose purpose is to assist membership with travel to the School Nutrition Association’s Annual National Conference.
The Paula Barletta Memorial Fund shall operate based on the rules and procedures developed by the ad hoc committee charged with the development of these rules and procedures. Changes to these rules and procedures require action of the Executive Board.
The President Elect along with the Fund Raising Chair shall oversee and carry out the rules and procedures of the Paula Barletta Memorial Fund.
c. The Fundraising Chair and the President will establish a fundraising committee comprised of four members at large and one industry member.
8. School Nutrition Industry Conference (SNIC) – The Chair shall be a person regularly employed in a school related field (School Foodservice and Nutrition Member). The Co-Chair shall be chosen from among our Industry partners. They shall work in cooperation with the President in developing and implementation of the Industry Seminar in conjunction with a fundraising event.
9. Resolutions and Bylaws Chair –
Shall receive and review all resolutions and amendments proposed for the Delegate Assembly and make appropriate recommendations to the Executive Board and Delegate Assembly.
Shall study the Bylaws submitted by new affiliate chapters and make appropriate recommendation to the Executive Board. Shall study any proposed changes in the Bylaws of existing affiliate chapters and make recommendations, if indicated, to the Executive Board so such changes do not conflict with the Bylaws of the Association.
It is the responsibility of the Resolutions and Bylaws Chair to keep Bylaws current.
10. Industry Advisory Board Chair – The committee chair shall promote the Association’s Plan of Action and express the views of Industry. Chair may call a special meeting of industry members as necessary with notice to Executive Committee at no expense to the Association.
11. Nutrition Committee – The Nutrition committee should consist of Active members appointed by the Executive committee in collaboration with the Nutrition Committee Chair. They shall establish and complete a plan of work accomplishing the outcomes intended for the year. Propose actions that support members and association needs and goal. Support the Executive Committee and Executive Board in providing expert opinion about contemporary school nutrition issues.
12. Social Media Chair – Supports the membership through the effective use of social media.
Serves as a liaison with the website administrator and the Executive Secretary.
Provides support, resources and information via social media platforms.
Responsible for developing and maintaining social media.
These committees shall be designed and appointed as needed to expedite the Association’s goals, objections, and business. The tenure of each ad-hoc committee shall be at the discretion of the Executive Board. The Chairs of such ad-hoc committees shall be appointed by the President.
There shall be an annual State Conference. The purpose is to provide all Association members an opportunity to evaluate new products and equipment, to share knowledge and receive new insights and concepts for food and nutrition programs in the State and to serve as the Association’s primary source of operating funds. Each program will stress and reflect improvement for professional growth in the school food service programs.
Shall meet annually and be called by the Chair of the Delegate Assembly.
The purpose is to consider reports and transact such other business as may properly come before the body.
The date and place shall be set by the Executive Board.
There shall be at least three Executive Board meetings per Association year, including the annual Delegate Assembly, upon the call of the President or upon request of one-half of the voting members.
The Executive Committee shall meet at the call of the President.
There shall be workshops or seminars budgeted annually. The Executive Committee shall determine by need, participation and program of work, if two or more activities should be combined in one workshop or a particular activity be given an entire one- day workshop or seminar.
Monies should be budgeted to defray the expenses of the executive committee to attend SNAAZ Professional Growth Conference and SNAAZ School Nutrition Industry Conference (SNIC).
The expenses incurred by committee members shall be defrayed by the Association at the current approved rate for Executive Board approved expenses.
The fiscal year of the Association shall begin on August 1 of each year through July 31 of the following year.
Subject to the final ruling of the Presiding Officer, the Articles of Incorporation and these Bylaws, meetings shall be governed by Roberts Rules of Order, latest revised edition.
Revised: March 24, 2017
Adopted: Delegate Assembly: March 24, 2017
See Bylaws – Section C. Executive Committee
5. Any elected officer; Chapter President or appointed Chair who is found in violation of conditions required for election, a breach of fundamental principles or rules of the Association, or failing to work under the framework of the Association may be removed from office. The Executive Committee, upon receipt of charges shall investigate the charges, hold a hearing and render a decision. The Executive Committee will establish guidelines for officers.
Approved May 9, 1998 by the AzSFSA Executive Board Shawna Leach, President AzSFSA
Approved February 3, 2007 by SNAAZ HOD Pam Palmo, SNAAZ President-Elect
Revised and Approved March 28, 2014 by SNAAZ HOD President-elect, Shannon Gleave